9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means working with an external business to manage payroll tasks such as combining payroll data, determining earnings, handling tax guidelines, administering staff member advantages, and guaranteeing prompt payroll.

Outsourcing payroll not just conserves companies time but also makes sure compliance with legal requirements. Outsourcing to a payroll specialist can help avoid concerns that arise with internal payroll, like staying up to date with altering tax laws or manually fixing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We prioritized solutions with user-friendly user interfaces, seamless integrations with human resources and accounting software, and scalability to fulfill the requirements of organizations of all sizes. These functions make sure complete payroll management, whether you’re handling a couple of employees or a worldwide workforce.

Security and Compliance

Each option was evaluated for its capability to safeguard sensitive information and ensure compliance with ever-changing tax guidelines and labor laws. Strong security steps and up-to-date compliance qualifications are important for reducing dangers and preventing charges.

Customer Support

We considered the schedule of responsive consumer support, training resources, and ongoing help to ensure companies can count on their chosen payroll company. Comprehensive assistance assists prevent payroll mistakes and deals with concerns quickly when they develop.

Reputation

To guarantee reliability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, together with industry acknowledgment and third-party audits, to validate each tool’s efficiency and trustworthiness. A solid credibility shows a track record of delivering constant, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the assessment of business on these series of criteria, we have actually produced the ultimate list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers an extensive service for managing international payroll and employment, making it ideal for businesses of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both worldwide workers and specialists in over 180 countries.

Playroll provides a Worldwide Payroll Management solution that uses businesses full control and versatility to integrate their preferred payroll suppliers per region, with no need to rip and replace their current set-up at fun time and expense. The services include GP Analytics, an effective tool for tracking and picturing payroll data from across the world. GP Manager consolidates international payroll procedures in addition to sophisticated analytics features, to provide you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in worldwide work services, prioritizing in-house legal expertise.

Key Features Overview

– Consolidating international payroll processes into one main center while supplying versatile combinations with existing vendors and in-house operations.

– Map payroll information from any data source, featuring integrations with leading accounting software.

– Quick implementation of software and automated vendor onboarding.

Multi-vendor payroll for paying staff members through different companies.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low implementation costs, conserving time and resources.

– No require to change existing payroll operations or trusted regional providers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll jobs throughout over 180 countries.

– Built-in compliance features with digitized audit routes.

– Access to educated customer support for services of all sizes.

– Dedicated support offered at no additional cost.

Cons

– Limited combination alternatives with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your requirements, with full combination with current payroll suppliers and systems.

2. Paylocity

Paylocity is known for its versatility, providing an extensive outsourced payroll service perfect for mid-market companies. It also supplies a suite of HR and labor force management solutions, including advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a learning curve

– Pricing can be higher than competitors

– Occasional system lag

– Limited worldwide payroll abilities

– Customization may require technical know-how.

3. Gusto

Gusto is an easy and inexpensive payroll outsourcing service, especially suited for small companies. Known for its transparent rates and ease of use, it likewise uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to utilize.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for businesses with a big, complex labor force.

– Only readily available for U.S.-based staff members and specialists.

– Personalized assistance is only available at greater tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for new services compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted global payroll solution especially designed for big enterprises. It offers effective multi-country payroll software application, along with advanced analytics for thorough insights into payroll data.

– Global payroll services

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer care with payroll specialists.

– Automates tax filings, payroll computations, and makes sure compliance with regulations.

– Gets in touch with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll needs.

– Added fees for tax filings, year-end reports, and particular functions.

– Initial setup can be time-consuming and may require extensive training.

– While support is readily available 24/7, action times and quality may vary.

5. Paychex

Paychex is a popular choice for little to medium-sized organizations, offering a variety of payroll and HR services. Its intuitive platform guarantees simple management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an extra expense

– Reports and personalization alternatives can be restricted

– Occasional delays in customer support action times

6. Square

Square’s payroll services are perfect for small businesses, specifically those already utilizing Square for payments, using easy integrations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive rates, especially for small companies with hourly employees.

– Simple and intuitive style

Cons:

– Lacks innovative HR tools and advantages administration that larger enterprises might require.

– Best fit for retail, dining establishments, and little service-based companies, but may not be perfect for highly complex payroll needs.

– Payroll reporting functions are more basic compared to rivals.

– Only available for businesses running within the U.S.

7. UKG Ready

UKG Ready is a comprehensive payroll outsourcing option that integrates payroll with sophisticated HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax policies

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor expenses, and compliance risks.

Cons:

– Can be too complicated for small companies with a steep knowing curve.

– Might be more pricey than some simpler payroll options, particularly for small companies with tight budget plans.

– Some organizations might find particular functions need IT support or extra customization efforts.
– Some users report inconsistencies in customer care action times and concern resolution.

8. Justworks

Justworks provides payroll outsourcing together with robust HR services, making it an ideal choice for small companies with per hour and salaried non-exempt staff members.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly control panel for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More economical for than small groups.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires companies to co-employ employees, which may not match all business structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides powerful payroll solutions and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom pricing based on the scope of the organization.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers extensive functions to safeguard delicate employee information.

– Advanced analytics offer important insights into labor force costs, turnover, and effectiveness.

Cons:

– Compared to other payroll options, Paycom can be expensive, specifically for small or midsize companies.

– New users may require considerable training to fully utilize the platform.

– Some users report that workflow customization and reporting choices have restraints.

– While customer care is readily available, some users experience slow response times or trouble resolving intricate concerns.

– Compared to rivals, Paycom has fewer integrations with other organization software application, needing more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll solutions offered, how do you pick? As a primary step, it’s important to take your company’s size and needs into consideration. Small companies may choose a simpler, cost-effective solution, while bigger companies require more detailed services.

Ensure the provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to reduce interruptions. An option that takes months to adopt can substantially impact your business – look for service providers that offer quick and easy onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are dedicated to providing personalized customer care, for services of all sizes. Our platform combines automated, easy-to-implement international payroll management software application with hands-on assistance. All in the name of making international payroll and expansion really simple.