9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods working with an external company to deal with payroll jobs such as combining payroll information, computing salaries, managing tax policies, administering employee benefits, and ensuring timely payroll.

Outsourcing payroll not only saves companies time but likewise ensures compliance with legal requirements. Outsourcing to a payroll expert can assist prevent concerns that develop with in-house payroll, like remaining up to date with changing tax laws or by hand fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with user-friendly user interfaces, seamless integrations with personnels and accounting software application, and scalability to fulfill the requirements of organizations of all sizes. These features ensure total payroll management, whether you’re dealing with a couple of staff members or a worldwide workforce.

Security and Compliance

Each service was examined for its capability to protect sensitive information and guarantee compliance with ever-changing tax guidelines and labor laws. Strong security procedures and current compliance qualifications are vital for decreasing risks and avoiding penalties.

Customer Support

We considered the accessibility of responsive customer assistance, training resources, and continuous assistance to make sure organizations can depend on their chosen payroll service provider. Comprehensive support assists avoid payroll mistakes and resolves problems promptly when they occur.

Reputation

To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, together with industry acknowledgment and third-party audits, to verify each tool’s efficiency and reliability. A strong reputation indicates a performance history of delivering constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of business on these series of requirements, we have actually produced the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies a comprehensive option for managing global payroll and employment, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services make it possible for smooth payroll processing for both international staff members and professionals in over 180 nations.

Playroll provides a Worldwide Payroll Management solution that uses services full control and flexibility to incorporate their favored payroll suppliers per region, with no requirement to rip and replace their present set-up at fun time and cost. The services include GP Analytics, a powerful tool for tracking and picturing payroll data from across the world. GP Manager combines worldwide payroll processes together with innovative analytics functions, to give you more oversight of global payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, prioritizing in-house legal competence.

Key Features Overview

– Consolidating international payroll procedures into one main center while offering versatile integrations with existing vendors and in-house operations.

– Map payroll information from any data source, featuring combinations with leading accounting software application.

– Quick release of software application and automated supplier onboarding.

Multi-vendor payroll for paying staff members through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across various areas.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low implementation expenses, conserving time and resources.

– No require to change existing payroll operations or trusted local service providers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll jobs throughout over 180 nations.

– Built-in compliance functions with digitized audit trails.

– Access to well-informed customer assistance for businesses of all sizes.

– Dedicated support offered at no additional expense.

Cons

– Limited combination options with third-party HR tools, though more choices are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your requirements, with full integration with existing payroll companies and systems.

2. Paylocity

Paylocity is known for its versatility, offering a detailed outsourced payroll service perfect for mid-market companies. It likewise supplies a suite of HR and labor force management options, consisting of benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a discovering curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited global payroll abilities

– Customization might need technical proficiency.

3. Gusto

Gusto is a basic and affordable payroll contracting out service, specifically fit for small companies. Known for its transparent pricing and ease of usage, it likewise uses advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and simple to use.

– Offers medical insurance, 401( k), and other advantages.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for businesses with a large, complex workforce.

– Only offered for U.S.-based workers and professionals.

– Personalized assistance is just readily available at greater tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for brand-new businesses compared to some rivals.

4. ADP

ADP, established in 1949, is a relied on international payroll solution particularly developed for big business. It offers powerful multi-country payroll software, along with innovative analytics for in-depth insights into payroll data.

– Global payroll options

– Tax policies compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll professionals.

– Automates tax filings, payroll estimations, and ensures compliance with policies.

– Connects with various accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll requirements.

– Added fees for tax filings, year-end reports, and certain features.

– Initial setup can be lengthy and might need substantial training.

– While assistance is readily available 24/7, reaction times and quality may vary.

5. Paychex

Paychex is a popular option for little to medium-sized organizations, offering a variety of payroll and HR services. Its intuitive platform makes sure easy management.

– Automated payroll processing

– Employee advantages administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced features come at an extra expense

– Reports and modification choices can be limited

– Occasional delays in customer support response times

6. Square

Square’s payroll services are perfect for small organizations, especially those currently utilizing Square for payments, using simple integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless integration with Square POS

– Competitive pricing, specifically for small companies with per hour employees.

– Simple and instinctive design

Cons:

– Lacks innovative HR tools and advantages administration that bigger enterprises might require.

– Best suited for retail, dining establishments, and small service-based services, but might not be perfect for highly complicated payroll needs.

– Payroll reporting functions are more fundamental compared to rivals.

– Only available for services running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll outsourcing solution that combines payroll with advanced HR services, best for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, labor force management, and accounting software.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor expenses, and compliance risks.

Cons:

– Can be too intricate for little companies with a steep learning curve.

– Might be more pricey than some simpler payroll options, especially for small companies with tight budget plans.

– Some organizations might find specific functions need IT support or extra customization efforts.
– Some users report inconsistencies in customer care action times and problem resolution.

8. Justworks

Justworks offers payroll outsourcing along with robust HR services, making it a perfect option for small companies with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and employee’s compensation

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized businesses than little teams.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires companies to co-employ workers, which may not match all business structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides effective payroll solutions and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom prices based upon the scope of the company.

Pros:

– Employees can manage their own payroll, benefits, and tax documents.

– Offers thorough features to protect sensitive staff member information.

– Advanced analytics supply valuable insights into workforce expenses, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, specifically for little or midsize companies.

– New users might require substantial training to completely use the platform.

– Some users report that workflow modification and reporting choices have constraints.

– While client service is offered, some users experience sluggish response times or difficulty dealing with complicated issues.

– Compared to rivals, Paycom has less integrations with other company software, requiring more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With so many outsourced payroll options offered, how do you choose? As a first step, it’s important to take your organization’s size and requires into consideration. Small services may prefer an easier, affordable service, while larger companies require more extensive services.

Ensure the provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to reduce disturbances. A service that takes months to adopt can substantially affect your organization – try to find service providers that offer quick and easy onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are devoted to supplying customized customer support, for services of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on assistance. All in the name of making worldwide payroll and expansion genuinely simple.